Job Description

Department Summary


The California Center for Population Research (CCPR) is UCLA's campus-wide community for interdisciplinary population research. Our weekly seminars and workshops boast the engagement of hundreds of UCLA faculty, postdoctoral, and Ph.D. student affiliates from a diversity of disciplines, including biostatistics, community health, economics, education, epidemiology, geography, law, medicine, political science, psychiatry, psychology, public policy, social welfare, sociology, statistics, and urban planning. Our research features frontier methodologies and novel qualitative and quantitative data to generate pathbreaking insights into the forces that shape population dynamics today.

Position Summary

Incumbent provides customer service and administrative support for CCPR, acting as liaison for the department with various units on campus, and interacting with faculty, staff, students, campus administrative offices, and the general public. Duties include providing professional level administrative support to CCPR leadership for all aspects of CCPR day-to-day operations, serving as the primary liaison to UCLA campus departments including Graduate Division, Accounts Payable, Travel Services, Purchasing, and Facilities Management, and overseeing CCPR research space and space allocation among affiliates. With assistance from undergraduate student employee(s), incumbent is responsible for managing the Center's weekly seminar series, methods and development workshops, and other professional conferences, events, and research meetings.

Salary & Compensation


*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Mastery of MS Office; google documents, forms and gmail; google and MS Office calendar; Docusign; Adobe; Zoom; WordPress and Website maintenance. (Required)

• Highly motivated, organized, willing to do research and formulate recommendations, fast learner, and follow through each task. Strong organizational and follow up skills (Required)

• Working knowledge of UCLA online applications, such as GoGrads, BruinBuy Plus, Travel, and Accounts Payable, etc. (Preferred)

• Skill in understanding and interpreting college policies and procedures and new regulations enacted by the University system-wide administration. (Required)

• Ability to establish and maintain cooperative working relationships with students, faculty, staff, and various other administrators. Strong oral and written communication skills and interpersonal skills to communicate effectively with diverse groups to create a harmonious and productive work environment and achieve results. (Required)

• Demonstrated strong analytical ability to research, analyze, and interpret guidelines, policies, and procedures to provide advice and counsel to unit clients. (Required)

• Ability to work independently, set priorities, perform a variety of duties and multitask in a fast-paced environment. Skill in analyzing information to formulate logical and objective conclusions. (Required)

• Ability to work efficiently and effectively in the midst of diversified responsibilities, changing priorities, and in meeting competing deadlines. (Required)

• Demonstrated skill in hiring and delegating task and work flow to student employees; create a team atmosphere that fosters collaborative cooperation among team members. (Required)

• Demonstrated ability to work under minimal supervision, exercise judgment and initiative, and follow through on tasks to completion or resolution. (Required)

• Working knowledge of policies and procedures governing UC-related travel and entertainment; experience making travel arrangements utilizing UCLA Travel. (Preferred)

• Ability to learn and understand basic A/V maintenance and set up. Working knowledge of updating and maintaining a website (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma or equivalent experience (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule


8:00am to 5:00 pm

Union/Policy Covered


CX-Clerical & Allied Services

Complete Position Description

About University of California Los Angeles

Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.

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Job Tags

Holiday work,

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