Events coordinator Job at University of Arkansas System, North Little Rock, AR

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  • University of Arkansas System
  • North Little Rock, AR

Job Description

Job Type: Full time

Job Number: R0057733

Location: University of Arkansas - Pulaski Technical College

Closing Date:

Type of Position:
Staff (Classified)

Workstudy Position:

No

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas Pulaski Technical College

University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:
Advancement - Finance

Department's Website:

Summary of Job Duties:
Programming (30% of time)
* In conjunction with the Associate Vice Chancellor of Advancement and the other UAPTC Advancement Staff, assist with setting the calendar of events across disciplines (including, but not limited to: theatre, dance, visual art, spoken word, musicians, and comedic acts) to position the UAPTC theatre and art gallery (located at the North Little Rock Main Campus and in the Center for the Humanities and Arts (CHARTS) as a first-class cultural asset in the state of Arkansas by initiating and developing artistic and educational collaborations and creative partnerships that will support the artistic and business objectives of the organization and help the theatre and art gallery achieve its ambitions.
* Assist the Associate Vice Chancellor of Advancement with programming including all logistics, i.e., security, housekeeping, catering, and assuring the availability of all necessary components including but not limited to appropriate transportation, lodging, meals, etc. and all aspects of presenters' hospitality riders.
* Assists with the coordination of all technical needs between performers or renters in conjunction with Technical Director to facilitate successful audio/visual outcomes.
* Responsible for coordinating with campus facilities and catering to execute set up, breakdown and catering of any special events at CHARTS.
* Collaborates with UAPTC faculty and staff in event planning and scheduling at CHARTS.
* Schedules and oversees volunteers as needed for events.
* Assists the Associate Vice Chancellor with rentals within CHARTS. Obtains required documents for performances including but not limited to rental contracts, insurance, alcohol policy requirements, deposits, etc., ensuring all contractual obligations are met prior to renters taking possession of the facility.
* Work with the Associate Vice Chancellor of Advancement to ensure all budget objectives are met.

Box Office Management - 40%

Oversees the day-to-day operations of the box office including daily sales and day-of performance sales, as well as scheduling assistance for daytime and evening operations. Responsible for all aspects of ticketing system including programming and monitoring the ticketing system, tracking daily sales and deposits, ticket account management and fulfillment, and supervising box office volunteers including work-study students. This role is highly visible and interacts with vendors, sponsors, donors, and major arts organizations in a highly professional manner. Leads by example at all times and provides the highest level of quality customer service to all guests, vendors, and clients.
* Fosters and maintains excellent working relationships with all internal and external theater and art gallery clients.
* Sets up box office for all internal and external events including preparing seating charts, assisting with ticket pricing, maintaining financial records, and settling all box office statements.
* Develops and maintains training materials on box office policies and procedures.
* Trains and supervises box office employees (volunteers or Work Study students), making sure they are fully trained in handling customer service issues policy regarding ticket sales.
* Works closely with the Associate Vice Chancellor for Advancement and the Financial Services department to execute proper cash control procedures.
* Demonstrates excellent customer service and responds promptly to customer inquiries.
* Assists as one of the on-site liaisons for theatre, lobby, and art gallery rentals.

Marketing/Public Relations/Fundraising - 30%
* Oversees marketing e-mail system for theatre events including e-newsletters. Must be able to write stories, use photography and videos to create effective promotional e-blasts to database.
* Works with Director of PR and Marketing and the Director's staff to create marketing plans to promote events.
* Works with Webmaster to post information on UAPTC's webpage and app
* Coordinates with Associate Vice Chancellor of Advancement to create donor engagement programs to support the Arts.
* Contributes to social media efforts for CHARTS social media outlets including Facebook, Instagram and Twitter.
* Continually surveys and collects data from attendees, post events to evaluate success of events.
* Will be an active member of the CHARTS Programming Advisory Council; meet regularly to gain recommendations on programming interest and to incorporate stakeholder's input, including but not limited to students, faculty and staff, board members, and the public, into educational programming for the theater and art gallery. Document procedures and outcomes for reporting purposes.

Qualifications:

Required Education/Work Experience
  • Minimum two years related professional experience.
  • Bachelor's Degree in Business or Finance with a strong interest in the arts; or a Bachelor's Degree in Arts Management or related study.
  • Strong verbal, written, and interpersonal skills, along with a high level of professional integrity.
  • Ability to articulate UA-PTC's mission, vision, values, and strategic goals.
Additional Information:

Salary Information:

$40,000

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants

Recruitment Contact Information:

Human Resources

humanresources@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site 

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking, Walking

Frequent Physical Activity:
Pulling, Pushing, Reaching

Occasional Physical Activity:
Balancing, Climbing, Crouching

Benefits Eligible:
Yes

Job Tags

Full time, Work experience placement, Visa sponsorship, Shift work, Afternoon shift,

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