Job Description

Our client, a highly reputable investment firm, is looking for the CEO’s right hand. In this role, you will own the calendar, communications, travel, meeting prep, and personal logistics. You will operate calm under pressure, with exceptional discretion, and a proactive mindset. This is a fantastic opportunity to partner with the top executive of a stellar company.  This role is in the office, 5x a week.

RESPONSIBILITIES

• Manage the CEO’s inbox -- draft communications and close loops with stakeholders.
• Maintain business/personal calendar -- send daily and weekly previews.
• Coordinate multi-party scheduling and logistics.
• Own end-to-end travel, hotels, ground, detailed itineraries, and contingencies.
• Meeting prep: prepare meeting briefs, distribute pre-reads, and ensure everything is ready.
• Drive logistics for special initiatives, events, and vendors -- track follow-ups to completion.
• Handle expenses, reimbursements, document execution, and facilities/IT coordination.
• Manage sensitive personal matters with discretion.
• Ongoing ad hoc projects and assignments as needed.

REQUIREMENTS

• Exceptional writing and clear, concise communication.
• Composure in fast-paced settings, excellent attention to detail and reliable follow-through.
• Anticipatory judgment.
• Stellar prioritization & triage skills.
• Ability to execute checklists, templates, trackers that raise quality and speed.
• Proficiency in: Outlook, Google Calendar, Teams, Zoom, Excel, PowerPoint, etc.
• Utmost discretion across all matters.
• 5–10+ years supporting a C-suite executive, ideally out of finance.

SALARY
$130-$150K (DOE) + Full Benefits + Paid OT + Discretionary Bonus Opportunity + 401K + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + Flexibility/ ability to be responsive after hours if needed + Limited travel 

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Job Tags

Work at office,

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