Job Description
We are a small and dynamic product design agency seeking an enthusiastic Executive Assistant to join our team. This is a part-time contract position with opportunities for growth.
If you're organized, proactive, and possess excellent writing skills, along with experience in remote work, this might be the ideal role for you!
As our Executive Assistant, you'll play a vital role in supporting our leadership team with essential tasks that drive growth. Your contributions will enhance the efficiency of our daily operations, allowing leadership to focus on strategic decision-making. By keeping things organized, you'll ensure that everything behind the scenes runs smoothly and efficiently.
You'll collaborate with a talented team working on innovative projects that enhance user experiences across various industries, including healthcare and education. We are also committed to fostering the growth of our team members. You'll have opportunities to engage with the latest technologies and industry trends while developing your skills in your desired direction.
What You'll Be Doing:
Calendar & Meeting Management: Keep schedules on track, set up meetings, and ensure everything runs on time. If you enjoy keeping people organized, this is a great fit!
Email Management: Handle the inbox, respond to emails, and ensure important messages don't slip through the cracks—all while communicating with clarity and professionalism.
Outreach & Coordination: Assist with outreach to potential clients or partners, schedule follow-ups, and ensure all communication is polished and on-point.
Project & Task Management: Utilize tools like ClickUp or Notion to stay organized and ensure deadlines are met.
Client & Vendor Communication: Be the primary contact for coordinating with clients and vendors, setting up calls, and ensuring clear communication.
Research & Sourcing: Conduct research on potential leads or vendors and help gather information to support business decisions, delivering well-structured summaries and reports.
Provide Updates and Training via Videos: Use asynchronous tools like Loom to explain updates, walk through tasks, and keep clients or partners informed—being comfortable on camera is essential.
Who You Are:
You possess excellent writing skills and can communicate clearly and effectively via email, phone, Slack, or Loom.
Highly organized, detail-oriented, and proactive, you thrive on getting things done!
You have a curious mindset and are eager to learn about new subjects.
Familiarity with marketing tools (such as website builders, Google Analytics, and basic design tools like Canva) is a plus.
Comfortable managing multiple tasks and projects simultaneously.
Previous remote work experience is essential—you know how to stay productive while working independently.
Tech-savvy, you can quickly adapt to new tools (experience with Slack, ClickUp, and Loom is a bonus).
Previous experience as an assistant or in a similar role is preferred, but we welcome fast learners too!
Why Work With Us:
Enjoy the flexibility and autonomy that comes with being part of a small, fully remote team.
Be a part of a growing business and make a tangible impact on our operations.
We prioritize development opportunities and encourage employee growth.
Experience a vibrant work culture—no corporate stuffiness here! We focus on working smart, having fun, and moving quickly.
Additional Details:
Location: Remote (candidates within driving distance of Philadelphia are preferred).
Hours: Part-time with potential for growth.
Compensation: $22-30 per hour, depending on qualifications.
Employment Type: Full-Time
Salary: $ 22.00 30.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Part time, Work experience placement, Remote job,