Job Description

Our client, a leading Investment Advisory Firm, is seeking a new Full-Time/Permanent Executive Assistant to support its Legal & Compliance Team. Candidates must have a minimum of 4-5+ years of applicable experience, ideally supporting a team within financial services (however, they are also open to industry and backgrounds!), and a Bachelor’s degree is required. Ideal candidates should be exceedingly organized, great at multi-tasking, polished and professional, possess excellent interpersonal and communication skills (both verbal and written), strong decision-making abilities, attention to detail, and be a team player who can also work independently with little or no supervision. The ability to interact with colleagues at all levels in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with high level of professionalism and confidentiality is crucial to succeeding in this role. This is a great firm with little to no turnover and a collaborative work culture.

• Salary depends on experience (80-90k base), plus Built In paid overtime and discretionary bonus eligibility.

Responsibilities:

• Provide high-level executive administrative support to the Legal & Compliance Team

• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments across various time zones; manage and maintain busy and ever-changing calendars

• Coordinate complex domestic and international travel arrangements and detailed itineraries

• Prepare, process, and submit expense reports using Concur

• Maintain and update various spreadsheets for the department

• Work closely with the other EAs throughout the different offices

• Interact with clients, vendors and service providers

• Assist with other projects and responsibilities at the team’s discretion

• Screen and answer a high volume of incoming calls

• Set up and breakdown conference rooms and arrange meals and refreshments

Required Qualifications:

• Minimum 5+ years in a similar role, financial company experience preferred

• College degree required, Bachelor’s degree (B.A. or B.S.)

• Extremely organized and detail oriented

• Excellent interpersonal and communication skills (both verbal and written)

• Proactive and great at multi-tasking

• Strong decision-making ability

• Team player who can also work independently with little or no supervision

• Ability to interact with colleagues at all levels in a fast-pac3ed environment, often under pressure

• Flexible, polished, proactive, resourceful, and efficient

• High level of professionalism and confidentiality
  If you meet the required qualifications and are interested in this role, please apply today. 
  The Solomon Page Distinction
  Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
  About Solomon Page
  Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

  Opportunity Awaits.
  

Job Tags

Hourly pay, Permanent employment, Full time, Freelance, Flexible hours,

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