Job Description

The Office of the Executive Vice President of Administration and Finance oversees many critical areas of operation for the University. Administration and Finance supports the University through financial services, fiscal strategy, and administrative operations. The team strengthens the University’s capacity to innovate and compete, overseeing many of Rochester’s core business operations and serving as a strategic partner for University leadership.

The Office of the Executive Vice President of Administration and Finance is seeking a dynamic  Executive Assistant!

This position works closely with all Office of the EVP staff in a fast-paced, team-oriented, high-visibility environment and acts as a liaison between the office and executives and high-level administrative staff within and outside the University. The duties of this position require the need for absolute confidentiality, professionalism and exceptional attention to detail.

The main functions of the Executive Assistant include:

• Manages the calendar for the EVP. Using independent judgment, makes scheduling decisions based on knowledge of priorities and other time commitments and obligations.
• Manages, tracks, triages and/or directly responds to the daily flow of incoming and outgoing requests and correspondence for the office. Uses keen judgement and problem-solving skills in prioritizing and responding appropriately to challenging requests.
• Manages and coordinates internal University processes that are the responsibility of the Office of the EVP. Examples include coordinating and tracking all signature and approval requests and developing standards and office procedures.
• Assists the EVP Chief of Staff with projects to keep the EVP informed of status needed to support University governance.
• Assists with special projects that support the office as needed and assigned. Examples include searches for open or new positions in the office of the EVP.
• Works collaboratively with EVP’s direct reports and their assistants in order to problem solve and improve processes.
• Works with, communicates, and develops rapport with peers in offices of senior leaders of the University.
• Other duties as assigned.

NOTE: A cover letter is required for consideration for this position and should be attached as the first page of the resume. The cover letter should address your specific interest in the position and describe the skills and experience that directly relate to this position. Candidates who do not meet this requirement will not be considered for the position.

The successful candidate will possess:

• Bachelor’s degree. (preferred)
• 3-5 years of related work experience including at least 1 year in an administrative capacity.
• Experience in an executive-level or higher education administrative office setting. (preferred) or equivalent combination of education and experience.
• Excellent interpersonal and communication skills.
• Ability to interact with a broad range of internal and external constituencies, including senior executives and Trustees.
• Exceptional organizational and time management skills with a keen attention to detail.
• Ability to exercise a high level of professionalism and discretion with respect to confidential and sensitive matters.
• Ability to multi-task and prioritize among competing demands and adapt to changing needs in a fast-paced environment.
• High level of proficiency with Microsoft Office applications, Zoom, and Adobe Acrobat.

Job ID 256688

About University of Rochester

Founded in 1850, the University of Rochester is one of the nation’s leading research universities and is the cultural, artistic, healthcare, and educational leader for the region. The University is home to nearly 12,000 students and 3,900 full- and part-time faculty, who serve the university’s teaching, research, and clinical missions in eight schools and colleges and its renowned medical center. The University of Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. The University’s academic programs are delivered through seven units: •Arts, Sciences & Engineering •The Eastman School of Music •The School of Medicine and Dentistry •The School of Nursing •The Eastman Institute for Oral Health •The Simon Business School •The Warner School of Education

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