Executive Assistant to Startup CEO Job at VoxCroft Analytics, Remote

  • VoxCroft Analytics
  • Remote

Job Description

Role Overview

We are growing our global team, and we are looking to make our second operations hire in the US to assist the CEO. We are looking for someone to take over administrative duties such as basic bookkeeping, basic contract drafting, administrative support, travel arrangements, candidate screening, and office management. For an ambitious candidate, this role has the potential to grow into an operations management role as the company expands. 

This is a part-time position for 20 hours per week. This position is predominantly remote. 

Key requirements

  • U.S. citizen
  • Experience with government contracting
  • Understanding of corporate taxes
  • Live in Massachusetts 

Roles and responsibilities will include, but will not be limited to: 

  • Key liaison with the appointed accounting firm and bank.
  • Ensure creditor and contractor invoices are filed and paid on time.
  • Completing contracting details for government contracts.
  • Process payments and payroll.
  • Sending out customer invoices. 
  • Drafting contracts based on existing templates.
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations for the US executive team.
  • Assist with the recruitment process by performing a first screening call with new candidates. 
  • Assist with the onboarding of new employees
  • Assist the US team with administrative matters. 
  • Assist the CEO in completing forms and other administrative tasks.

Qualification, Experience, and Requirements:

  • Experience in an administrative role is a plus
  • Experience in a startup environment is a plus
  • Experience in government contracting is required
  • Understanding of corporate taxes is required 
  • A drive to make the world a better place is a must
  • Need access to own transportation and high speed internet access 
  • Exceptional verbal and written communication skills
  • Exceptionally organized 
  • High level of computer proficiency
  • Ability to work with shifting demands
  • Ability to work independently
  • Must be a U.S. citizen. 

Job Tags

Remote job, Contract work, Part time, For contractors, Shift work,

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