Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment.
As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape.
This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead.
Key Responsibilities:
● Take full ownership of the CEO’s complex calendar: schedule meetings, calls with precision and foresight
● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts
● Prioritize daily activities to ensure optimal use of the CEO’s time and energy
● Act as a central point of contact with internal teams, board members, partners, and global stakeholders
● Manage confidential information with the highest level of professionalism and discretion
● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions
● Maintain smooth alignment between professional demands and personal life to support work–life balance
Qualifications:
● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company
● English required; Russian language skills preferred.
● Exceptional organizational and multitasking abilities with a natural talent for setting priorities
● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms
● A proactive and solution-oriented mindset.
● Professional presence, discretion, and reliability in every interaction
● Ability and willingness to travel domestically and internationally as required
● Flexibility and adaptability to thrive in a fast-paced, international business environment
● Verified references from former employers are required
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