Job Description

DISTINGUISHING CHARACTERISTICS OF WORK

The Grants Manager works within the Finance Division having direct reporting to the Finance Director. This position is responsible for implementing, maintaining, and overseeing the City’s grants and grants programs. Responsibilities also include researching, grant writing, monitoring, and applying for available municipal-related grants and overseeing the compliance of terms and conditions, which may involve holding others accountable for proper grant compliance. Reviews contracts and agreements. Important aspects of this position are attention to detail, organization, coordination, and client contact.

ESSENTIAL EXAMPLES OF DUTIES

The following illustrates examples of some of the essential duties and responsibilities of the Grants Manager. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Finance Director. 

• Maintains knowledge of available municipal grants, informs other City Departments/Divisions of available grants, in collaboration with Department Directors prepares reports for City Council Action, participates in grant agreements, and coordinates grant compliance.

• Review grant proposals and applications prepared by other City Departments/Divisions for completeness, accuracy, and timeliness before submittal to the City’s Administration for approval.

• Serves as Grants Manager for all municipal proposals, applications, and compliance, which may include internal grant auditing in coordination with the City’s Finance Management Department.

• Maintains a comprehensive computer database on City grants to include basic submittal and contract information, provides summary information to other City staff relating to City grants.

• Participates in meetings to discuss projects, perform needs assessments, and ensure coordination and communication between all parties regarding grant-related issues.

• Verifies grant documents to assure completeness, including grants and contract-related clauses, certification, and conditions.

• Assists City staff and consultants with questions regarding grant contracts, agreements, guidelines, procedures, laws, and regulations as they pertain to grants.

• Prepares summary reports relating to grant and grant contract matters.

• Collaborates with the City’s Assistant City Attorney and Director of External Governmental Affairs related to federal, state, and local funding sources initiatives.

• Participates in ongoing projects such as centralization of grant programs.

• Plans and coordinates annual grant audits.

• May assist Department Directors with budget developments when appropriate. 

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of the principles and practices of public and business administration.

• Thorough knowledge of the organization, function, and method of operation of the City’s departments. 

• Considerable knowledge of grant programs, application procedures and administrative requirements.

• Working knowledge of the practice, procedures and principles of grants and grants contracts.

• Working knowledge of the principles and practices of grant contract administration.

• Working knowledge of computer software related to word processing, spreadsheets and databases.

• Ability to review, update and administer contracts, grants and consulting agreements of all types.

• Ability to maintain a high degree of organization, with attention to detail and accuracy.

• Ability to track a large number of varied projects and grants and to review all appropriate paperwork and payments for compliance.

• Ability to communicate clearly and concisely, both verbally and in writing, to individuals and to groups.

• Ability to establish and maintain effective working relationships with coworkers, the general public, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.

• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all City ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.

• Ability to maintain regular and punctual attendance.

• Ability to report to work as directed during an emergency as an essential employee.

• Performs related work as required

PHYSICAL REQUIREMENTS

The following are some of the physical requirements associated with this position. Reasonable accommodation may be made by the City to enable an individual to perform the essential duties/functions of the position. 

• Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English.

• Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines.

• Work is performed indoors within a quiet to moderately noisy environment. 

• Must be able to lift, carry and or push articles weighing up to 20 lbs.

DESIRABLE/PREFERRED SKILLS

• Exceptional follow-through and attention to detail is required. 

• Ability to work well in a fast-paced, continuous improvement, and multi-priority environment is a plus.

• Proficiency in budget preparation and municipal purchasing practices is desirable. 

• Perform a variety of tasks while working independently under general supervision. 

• The incumbent should be a highly motivated self-starter. 

MINIMUM TRAINING, EDUCATION AND EXPERIENCE

• Bachelor’s degree in Public Administration, Business Management, or related field.

• Minimum of four (4) years of experience directly related to grants, grants writing, and grants contract administration.

• Certifications in grant writing or any other grants-related training is desired.

When claiming veterans’ preference, you must provide a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other acceptable documentation.

IF YOU MEET THE MINIMUM REQUIREMENTS AND WISH TO BE CONSIDERED FOR THIS POSITION, PLEASE FILL OUT AN EMPLOYMENT APPLICATION FORM WITH RESUME ATTACHED AND SEND VIA EMAIL TO HRRESUMES@HIALEAHFL.GOV OR SUBMIT IT IN PERSON TO THE CITY OF HIALEAH HUMAN RESOURCES DEPARTMENT LOCATED AT 501 PALM AVENUE, 3RD FLOOR, HIALEAH, FL 33010. MONDAY – FRIDAY 8:30 A.M. – 5:00 P.M

For any additional questions, please contact the City of Hialeah Human Resources Department at (305) 883-

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