Job Description

Job Requisition ID: 48014 

Start date: 6/17/25
Closing Date: 07/02/2025
​Agency:  Department of Healthcare and Family Services

BPIS: 09236
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated starting salary range $6,500/monthly; Full salary range $6,500 - $8,000
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position overview:  

The Department of Healthcare and Family Services is seeking to hire a motivated and courteous individual to serve as a Legislative Affairs Assistant for the Office of Legislative Affairs. The Staff Assistant will perform a variety of sensitive and controversial administrative duties to assist with the operations of the office. Additionally, this position will respond to inquiries from members of Congress, Illinois General Assembly and other parties along with organizing special projects for the manager.
The ideal candidate will have a strong understanding of the legislative process, excellent communication and research skills, and keen interest in public policy and government affairs.

HFS values employees with different backgrounds, life experiences, and talents. 
Employees receive a robust benefit package including:
• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

 
If you are seeking a new opportunity, and this position appeals to you, please apply today!

Agency Marketing Statement: (to be utilized on all HFS postings)
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. 
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

 

Essential Functions

• Serves as Legislative Affairs Assistant to the Chief of the Office of Legislative Affairs. Performs a variety of sensitive and controversial administrative duties
• Conducts controversial and/or sensitive studies and investigations of legislative issues concerning the agency’s programs
• Responds to a variety of sensitive and confidential inquiries from members of Congress, the Illinois General Assembly, recipients and/or their representatives, medical providers and the general public. Reviews correspondence, research topics, and confers daily with members of the General Assembly and their staff in response to specific questions
• Serves as a management liaison for the Chief with department, Governor’s Office, legislative, and Department of Central Management Services’ staff and with other groups involved with the operations and activities of the agency.
• Develops responses to constituent inquiries concerning agency programs and operations
• Plans, develops and organizes special projects for the Chief
• Compiles information and develops briefings for the Chief on issues affecting the agency
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration
• Requires two (2) years of professional experience in a public or private organization

Preferred Qualifications

• Two (2) years of professional experience serving as a staff assistant working for executive level management
• Two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs
• One (1) year of professional experience working for a public or private organization maintaining confidentiality and handling sensitive information with professionalism
• Two (2) years of professional experience serving as a liaison for executive level management in meetings
• Two (2) years of professional experience coordinating assignments for executive level management
• Two (2) years of professional experience responding to program and operational inquiries from agency staff, other agencies, and the public
• Two (2) years of professional experience working with internal and external stakeholders
• Two (2) years of professional experience utilizing verbal and written communication skills

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history
• Requires the ability to utilize and maintain state issued equipment such as a laptop
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.  
Work Location:  201 South Grand Ave E Springfield, IL 62704-3803 
Email:  HFS.DPASApps@illinois.gov
Posting Group: Office & Administrative Support

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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