Job Description
Office Coordinator - On-site St. Louis Park, MN
- Schedule: Monday - Thursday 8:00am to 5:00pm (34 hours a week)
- Compensation: $22-$24/Hour DOE
Company Summary: Enterra Medical, Inc is dedicated to helping more people with chronic gastroparesis live better lives through advancing technology, bolstering clinical science, and accelerating patient access to Enterra Therapy. The FDA approved the Humanitarian Device Exemption for Enterra Therapy in 2000. Over 15,000 people have received Enterra Therapy to help resume everyday activities. In 2022, Enterra Medical assumed commercial responsibility of Enterra Therapy.
Responsibilities: - Perform all administrative duties associated with an office environment.
- Administer badge access ensuring timely activation, modification and deactivation in accordance with role requirements and security policies.
- Assist with providing new hires supplies, getting added to appropriate systems and preparing workstations.
- Troubleshoot problems when they arise for the office (equipment) and office building (interior and exterior), schedule maintenance when needed and maintain relations with all office vendors
- Support company sponsored virtual webinars, conferences and hybrid events including setting up zoom/team links, monitoring chat, Q & A, and mute, working with participants on troubleshooting issues.
- Arrange in person meetings and events, including set up, presentation and post event cleanup.
- Work with marketing and medical education teams to coordinate registration and booth supplies for key conferences and society events.
- Assist in the planning of company events and activities (e.g., sales meetings, all-company meetings)
- Assist in the planning of quarterly board meetings.
- Respond to questions, problems and situations using superior decision-making and problem-solving skills
- Screen incoming telephone calls and general emails for content and pertinence while handling with tact, courtesy and professionalism
- Greet and assist visitors ensuring a welcoming and professional experience.
- Assist with travel planning as needed.
- Process domestic and international Fed-Ex shipments
- Update and maintain company contract files and database
- Order and stock all office supplies and consumables
- Annually renew memberships and subscriptions for associations critical to our business
- Miscellaneous duties as they arise
Requirements: - Associate degree preferred
- 3+ years of experience in administrative roles
- Able to manage and organize numerous shifting priorities
- Proficient with Word and PowerPoint
- Ability to project a positive, professional, mature image
- Ability to effectively interact with all levels within the company
- Good judgement and strong decision-making skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines; proven experience in a fast-paced growth-focused company is desirable
- Analytical ability to develop and implement improvements or recommendations
- Able to work well with senior executives and team, as well as mentor/lead other team members
- Ability to work autonomously and be self-motivated
Job Tags
Full time, Contract work, Work at office, Shift work,