Job Description

As a valued member of the payroll team, the Payroll Associate will be responsible for accurately preparing and processing weekly payrolls for both union and non-union associates. Additional responsibilities include but are not limited to proficient data entry for onboarding union personnel and providing support to associates regarding payroll and tax-related inquiries and concerns.

Essential Job Duties

• Accurately enter timecards into the payroll system on a daily/weekly basis in partnership with Team Leaders

• Set up union new hire profiles in the payroll system and complete the E-Verify process through Equifax

• Process payroll change notices as needed

• Travel and process on-site payroll and new hires at event locations when applicable

• Communicate with labor unions to obtain necessary paperwork and resolve pay discrepancies

• Research union and non-union payroll disputes

• Print and distribute pay statements in-house and ship them nationwide

• Process weekly child supports, garnishments, and levies as received

• Correspond with payroll tax preparer regarding tax notices as received

• Prepare and process PNC positive pay on a weekly basis

• Process 401(k) and 401(k) loan deductions as needed

• Complete required monthly and quarterly compliance reporting

• All other duties as assigned

Requirements

• Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

• Ability to perform as a responsible ESOP owner making daily decisions to benefit the client and the company
• Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program
• At least 2+ years of experience processing non-union payrolls
• Previous experience processing union payrolls preferred
• Keen attention to detail and excellent problem-solving skills
• Excellent oral and written communication skills
• Excellent telephone etiquette and customer service skills
• Ability to maintain confidentiality
• Bilingual English/Spanish preferred
• Ability to work on multiple tasks simultaneously in a fast-paced environment
• Proficiency in Microsoft Office products and experience in automatic payroll systems
• High school diploma or equivalent; FPC certification a plus

Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

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