Job Description
Job Details
:PositionPurchasing Administrator (Ref: 16183)
:LocationIndianapolis, IN 46204 USA
:Duration9 Months 30 Days - Contract
:Openings1
:Deadline09/06/2024
Pay Rate:
Description:
***Hybrid
We are seeking a Purchasing Administrator who is responsible for supporting the vendor management activity and verifying compliance with the purchasing rules and regulations, to ensure that the technology needs are met both effectively and economically.
ROLES:
• Receives general instructions from upper management concerning objectives of assignment and may consult with vendor management and procurement staff, managers, and Controllers to solve specific problems or unusual circumstances.
• Review electronic procurement files to verify filing of required procurement documentation
• Work with operations and procurement staff to obtain needed procurement records
• Facilitate vendor registrations to do business with the State of Indiana
• Respond to vendor inquiries regarding payment status
• Maintain vendor data in vendor management software tool
• Performs related work as required
• Associate’s degree and 1+ years of experience in purchasing, vendor management, and/or customer service; or a High School Diploma or High School Equivalent diploma and 3 + years of experience in purchasing, vendor management, and/or customer service
• Critical thinking and analysis skills
• Ability to organize and prioritize
• Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness
• Ability to assist with client relationship development, problem identification, analysis, and resolution
• Ability to facilitate meetings with department and with vendors
• Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
DIFFICULTY OF WORK
• The work is broad in scope involving many complex program elements that require critical and administrative analytical abilities.
PERSONAL WORK RELATIONSHIPS
• Incumbent works with staff of professionals and clerical personnel and reports to the Controller.
• Incumbent works extensively with personnel in operations, vendors, and others along with peers within the Finance team.
WORKING CONDITIONS
• Office Setting
• Hybrid
Required / Desired Skills
- High School diploma or High School Equivalency diploma (Required 1 Years)
- Strong Microsoft Office skills (Required 1 Years)
- Able to accurately perform mathematical calculations (Required 1 Years)
- Critical thinking, reading comprehension, reasoning and problem solving skills. (Required 1 Years)
- Strong and accurate data entry skills. (Required 1 Years)
- Prior working experience in purchasing or vendor management. (Highly Desired 6 Months)
- Administrative experience (Highly Desired 6 Months)
- Customer service experience (Highly Desired 6 Months)
- Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) (Desired 1 Years)
- Associates Degree or higher in business or a related field (Desired 1 Years)
- Public sector work experience (Nice to Have 1 Years)
- Prior working experience facilitating meetings with department and with vendors. (Nice to Have 1 Years)
Job Tags
Contract work, Work experience placement,