Production Coordinator, Audio Visual (Hybrid) Job at Shepard Exposition Services, Atlanta, GA

bFBpcDNWRjNDK2Z2T3JOSmlDZUJ3ZENv
  • Shepard Exposition Services
  • Atlanta, GA

Job Description

The Production Coordinator, Audio Visual (AV) will be responsible for the seamless management of customer audio visual needs and production.

Key Contributions of the Role

  • The primary role of the Production Coordinator will be to assist Project Managers (PMs) in organizing all pre-production requirements, and when needed, assist on-site with event execution.
  • Other duties include but are not limited to:
    • Arranging for show site labor (both W2 and labor vendor services)
    • Working with the cross-rental department to procure equipment as needed
    • Attending client meetings when appropriate
    • Maintaining accurate records of on-site labor hours to ensure that tracking is accurate
    • Building flow sheets for meeting rooms
    • Overseeing the meeting room and exhibition portion of events
    • Coordinating logistics.
    • Ensuring cost tracking is accurate
    • Working with PMs to keep costs in line with event and company expectations
    • Scheduling SCRUB calls, post-show calls, and internal group calls as needed
    • Assisting PMs with maintaining accurate records for pre- and post-show archival purposes in SharePoint
    • Assisting with maintaining IntelliEvent accuracy for both gear and labor
  • From time of assignment throughout the entirety of our client relationship:
    • Maintain positive interactions with the client
    • Respond to all emails in a timely manner, preferably within 24 hours of receipt
  • Assist in billing, including pre-show proposals and on-site additions.

Requirements

  • Minimum of 5 years of experience in AV production, event coordination, or a similar role.
  • Demonstrate strong knowledge and understanding of the AV events industry, including equipment, technology, and current trends.
  • Excellent verbal and written communication skills for liaising with customers, vendors, and team members.
  • Proven experience organizing multiple projects simultaneously, from planning to execution.
  • Strong organizational skills to manage logistics, schedules, and resources effectively.
  • Detail-focused with strong analytical and problem-solving skills.
  • Ability to quickly learn and adapt to new technologies and AV systems as needed.
  • Willingness to travel as needed for on-site event coordination and support.
  • Bachelor’s degree in a relevant field; related experience within the AV space may be exchanged for formal education.

Aligning With Our Values for Success

  • Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
  • Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
  • Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Shepard AV is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

Job Tags

Full time,

Similar Jobs

Parc

Pastry Cook Job at Parc

 ...Affiliated with STARR Restaurants , Parc pays tribute to the beloved French bistro, where good food, good wine, and better company commingle to create an unmistakable joie de vivre. Relying on authentic design elements imported directly from Europe, the all-day... 

Revel Staffing

Industrial Spray Painter Job at Revel Staffing

 ...We are conducting a confidential search for an experienced Industrial Spray Painter to join a defense and aerospace manufacturing facility in the Huntsville, AL area. This role is responsible for surface preparation, media blasting, masking, and applying coatings... 

REC

Entry-Level Geotechnical Field Technician Job at REC

&##127757; Entry-Level Geotechnical Field Technician Commerce City, CO | Full-Time | $21.00$24.00/hr Your career...  ...~ Associate's or Bachelor's degree in Engineering, Geology, Environmental Studies, Construction Management, or related field of study... 

Fraport Greece

Operations Security Supervisor Job at Fraport Greece

 ...Role Purpose Monitoring the implementation of the Security Program at the Regional Airports on daily basis in order to fulfil the requirements...  ...airport compliance. Assists Security Planning Supervisor in managing the ID Card Offices. Coordinates preventive and corrective... 

Waters International Trucks – Meridian

Parts Purchasing Manager Job at Waters International Trucks – Meridian

 ...Trailer Lines, HuntVe UTVs, Ranch King Hunting Blinds, and all the parts and services that go with them. We also have several contracts...  ...family! We are seeking an experienced Parts Purchasing Manager to join our team! Hours - Monday - Friday 7 AM - 5 PM...