Production Coordinator, Audio Visual (Hybrid) Job at Shepard Exposition Services, Atlanta, GA

bFBpcDNWRjNDK2Z2T3JOSmlDZUJ3ZENv
  • Shepard Exposition Services
  • Atlanta, GA

Job Description

The Production Coordinator, Audio Visual (AV) will be responsible for the seamless management of customer audio visual needs and production.

Key Contributions of the Role

  • The primary role of the Production Coordinator will be to assist Project Managers (PMs) in organizing all pre-production requirements, and when needed, assist on-site with event execution.
  • Other duties include but are not limited to:
    • Arranging for show site labor (both W2 and labor vendor services)
    • Working with the cross-rental department to procure equipment as needed
    • Attending client meetings when appropriate
    • Maintaining accurate records of on-site labor hours to ensure that tracking is accurate
    • Building flow sheets for meeting rooms
    • Overseeing the meeting room and exhibition portion of events
    • Coordinating logistics.
    • Ensuring cost tracking is accurate
    • Working with PMs to keep costs in line with event and company expectations
    • Scheduling SCRUB calls, post-show calls, and internal group calls as needed
    • Assisting PMs with maintaining accurate records for pre- and post-show archival purposes in SharePoint
    • Assisting with maintaining IntelliEvent accuracy for both gear and labor
  • From time of assignment throughout the entirety of our client relationship:
    • Maintain positive interactions with the client
    • Respond to all emails in a timely manner, preferably within 24 hours of receipt
  • Assist in billing, including pre-show proposals and on-site additions.

Requirements

  • Minimum of 5 years of experience in AV production, event coordination, or a similar role.
  • Demonstrate strong knowledge and understanding of the AV events industry, including equipment, technology, and current trends.
  • Excellent verbal and written communication skills for liaising with customers, vendors, and team members.
  • Proven experience organizing multiple projects simultaneously, from planning to execution.
  • Strong organizational skills to manage logistics, schedules, and resources effectively.
  • Detail-focused with strong analytical and problem-solving skills.
  • Ability to quickly learn and adapt to new technologies and AV systems as needed.
  • Willingness to travel as needed for on-site event coordination and support.
  • Bachelor’s degree in a relevant field; related experience within the AV space may be exchanged for formal education.

Aligning With Our Values for Success

  • Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
  • Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
  • Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Shepard AV is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

Job Tags

Full time,

Similar Jobs

Coral Desert Rehab

Dietary Aide Job at Coral Desert Rehab

 ...Coral Desert Rehabilitation is seeking a Dietary Aide to join our Skilled Nursing Facility consisting of 58 beds. Dietary Aide Job duties include: Assist in serving meals Set-up meal trays and foods carts Perform dish washing assignments Assist in daily or... 

Aqua-Tots Swim Schools

Customer Service Specialist $18 per hour Job at Aqua-Tots Swim Schools

 ...Pay & Advancement Starting pay: $18/hour Pay raises at 90 days, 6 months, 12 months, and every 6 months after that Must be 1...  ...love to meet you. Schedule Requirements ~ Minimum of 3 shifts per week : ~ At least 2 weekday afternoon/evening shifts (3:308... 

Orison Solutions

Python Developer Job at Orison Solutions

Job Description: We are looking for an experienced Python Developer with strong programming skills and hands-on exposure to AWS services...  ...in Python (OOPs, scripting, Flask/Django/FastAPI). Experience with AWS services: EC2, S3, Lambda, RDS, IAM. Knowledge of... 

Chez-Del Home Furnishings & Interior Design, Inc.

Interior Designer -Full or Part Time Job at Chez-Del Home Furnishings & Interior Design, Inc.

 ...About the job At CHEZ-DEL, we believe every home has the potential to be reimagined. As an Interior Designer, youll guide our customers through the design process. Whether it is selecting that perfect focal point piece for their room, or helping to develop a full room... 

Dynaire Corporation

HVAC Service Technician Job at Dynaire Corporation

HVAC Service Technician Successful candidate must be able to perform a wide variety of HVAC repair/installation and maintenance tasks in the residential and light commercial market. This position has potential for growth within our family-owned company. The ability...