Production Coordinator, Audio Visual (Hybrid) Job at Shepard Exposition Services, Atlanta, GA

bFBpcDNWRjNDK2Z2T3JOSmlDZUJ3ZENv
  • Shepard Exposition Services
  • Atlanta, GA

Job Description

The Production Coordinator, Audio Visual (AV) will be responsible for the seamless management of customer audio visual needs and production.

Key Contributions of the Role

  • The primary role of the Production Coordinator will be to assist Project Managers (PMs) in organizing all pre-production requirements, and when needed, assist on-site with event execution.
  • Other duties include but are not limited to:
    • Arranging for show site labor (both W2 and labor vendor services)
    • Working with the cross-rental department to procure equipment as needed
    • Attending client meetings when appropriate
    • Maintaining accurate records of on-site labor hours to ensure that tracking is accurate
    • Building flow sheets for meeting rooms
    • Overseeing the meeting room and exhibition portion of events
    • Coordinating logistics.
    • Ensuring cost tracking is accurate
    • Working with PMs to keep costs in line with event and company expectations
    • Scheduling SCRUB calls, post-show calls, and internal group calls as needed
    • Assisting PMs with maintaining accurate records for pre- and post-show archival purposes in SharePoint
    • Assisting with maintaining IntelliEvent accuracy for both gear and labor
  • From time of assignment throughout the entirety of our client relationship:
    • Maintain positive interactions with the client
    • Respond to all emails in a timely manner, preferably within 24 hours of receipt
  • Assist in billing, including pre-show proposals and on-site additions.

Requirements

  • Minimum of 5 years of experience in AV production, event coordination, or a similar role.
  • Demonstrate strong knowledge and understanding of the AV events industry, including equipment, technology, and current trends.
  • Excellent verbal and written communication skills for liaising with customers, vendors, and team members.
  • Proven experience organizing multiple projects simultaneously, from planning to execution.
  • Strong organizational skills to manage logistics, schedules, and resources effectively.
  • Detail-focused with strong analytical and problem-solving skills.
  • Ability to quickly learn and adapt to new technologies and AV systems as needed.
  • Willingness to travel as needed for on-site event coordination and support.
  • Bachelor’s degree in a relevant field; related experience within the AV space may be exchanged for formal education.

Aligning With Our Values for Success

  • Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
  • Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
  • Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Shepard AV is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

Job Tags

Full time,

Similar Jobs

Ko-Kwel Casino Resort Medford

Lead Cage Supervisor Job at Ko-Kwel Casino Resort Medford

 ...of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful, southern Oregon coast! BASIC FUNCTION ( the primary purpose of this... 

State of Colorado

DOLA Only - Division of Local Government - Regional Manager - (Reallocation) Job at State of Colorado

 ...DOLA Only - Division of Local Government - Regional Manager - (Reallocation) Print ( Apply ? DOLA Only - Division of Local Government - Regional Manager - (Reallocation) Salary $10,800.00 - $11,163.00 Monthly Location Statewide, CO... 

California Speech-Language-Hearing Association

Speech Language Pathologist CCC or CF Job at California Speech-Language-Hearing Association

 ...CCC-SLPs and CFs for our full-time, School-Based In-Person and Teletherapy positions in Northern and Southern California! The Stepping Stones...  ...an accredited Master's program Current license as a CCC-SLP or CF in CA School Experience Preferred Benefits Matter... 

VIR Properties

Entry-level Marketing Coordinator Job at VIR Properties

 ...About the Role We are seeking a proactive and organised Entry-level Marketing Coordinator to support the planning, coordination, and delivery of marketing campaigns across multiple channels. This role is ideal for someone at the beginning of their marketing career who... 

Havasu Landing Casino

Night Auditor Job at Havasu Landing Casino

 ...Experience working at a hotel front desk required Experience as a night auditor preferred Must be able to work weekends, graveyard shifts, holidays, and nights DUTIES AND RESPONSIBILITIES : Process guest registration, including posting of payment due...