Production Coordinator, Audio Visual (Hybrid) Job at Shepard Exposition Services, Atlanta, GA

bFBpcDNWRjNDK2Z2T3JOSmlDZUJ3ZENv
  • Shepard Exposition Services
  • Atlanta, GA

Job Description

The Production Coordinator, Audio Visual (AV) will be responsible for the seamless management of customer audio visual needs and production.

Key Contributions of the Role

  • The primary role of the Production Coordinator will be to assist Project Managers (PMs) in organizing all pre-production requirements, and when needed, assist on-site with event execution.
  • Other duties include but are not limited to:
    • Arranging for show site labor (both W2 and labor vendor services)
    • Working with the cross-rental department to procure equipment as needed
    • Attending client meetings when appropriate
    • Maintaining accurate records of on-site labor hours to ensure that tracking is accurate
    • Building flow sheets for meeting rooms
    • Overseeing the meeting room and exhibition portion of events
    • Coordinating logistics.
    • Ensuring cost tracking is accurate
    • Working with PMs to keep costs in line with event and company expectations
    • Scheduling SCRUB calls, post-show calls, and internal group calls as needed
    • Assisting PMs with maintaining accurate records for pre- and post-show archival purposes in SharePoint
    • Assisting with maintaining IntelliEvent accuracy for both gear and labor
  • From time of assignment throughout the entirety of our client relationship:
    • Maintain positive interactions with the client
    • Respond to all emails in a timely manner, preferably within 24 hours of receipt
  • Assist in billing, including pre-show proposals and on-site additions.

Requirements

  • Minimum of 5 years of experience in AV production, event coordination, or a similar role.
  • Demonstrate strong knowledge and understanding of the AV events industry, including equipment, technology, and current trends.
  • Excellent verbal and written communication skills for liaising with customers, vendors, and team members.
  • Proven experience organizing multiple projects simultaneously, from planning to execution.
  • Strong organizational skills to manage logistics, schedules, and resources effectively.
  • Detail-focused with strong analytical and problem-solving skills.
  • Ability to quickly learn and adapt to new technologies and AV systems as needed.
  • Willingness to travel as needed for on-site event coordination and support.
  • Bachelor’s degree in a relevant field; related experience within the AV space may be exchanged for formal education.

Aligning With Our Values for Success

  • Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
  • Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
  • Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

Shepard AV is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.

Job Tags

Full time,

Similar Jobs

FAENA

Security Manager Job at FAENA

 ...programming that will make Faena the ultimate destination for the sophisticated traveler to New York. Job Description The Security Manager is responsible for overseeing all security operations across the property, ensuring the safety of guests, staff, and assets... 

NS IT Solutions

Area Customer Service Coordinator Job at NS IT Solutions

 ...Job Title: Area Customer Service Coordinator Location: Multiple customer sites in Downtown San Francisco & San Rafael, CA Pay Rate: $24.00 per hour Schedule: Monday - Friday, 8:00 AM - 5:00 PM Job Type: Temp-to-Perm (Contract-to-Hire) Position Summary... 

Edgewell Personal Care Brands, LLC

Production Operator - Pre-Grind (Night Shift 7:30pm - 7:30am) Job at Edgewell Personal Care Brands, LLC

Edgewell is a global team of over 6,000 visionaries, doers and makers. Our secret is people, and we have an inspiring and collaborative global force of them. Our portfolio of over 25 brands touches lives in more than 50 countries by making useful things joyful. Together...

StretchLab

Stretch Therapist/Personal Trainer/Kinesiology Job at StretchLab

 ...StretchLab is seeking B.S. in Exercise Science, Kinesiology and Athletic Training to join our team for three of our studios in Triangle area- Cary, Morrisville, and Holly Springs, NC. This is an amazing opportunity to gain experience in a new modality that is taking the... 

Innoflight LLC

FPGA Engineer II Job at Innoflight LLC

 ...Were not just reaching for the starswere engineering them. Lets innovate the infinite, together. A DAY IN THE LIFE: As an FPGA Engineer II , youll design, implement, and validate FPGA solutions that power safety-critical systems for space and high-...