Job Seekers, Please send resumes to resumes@hireitpeople.com
Areas of Responsibility:
Meeting Coordination and Organization: The Secretary will, for the unit head and DMs connect with the stakeholders to check availability, send timely meeting invites to the stakeholders and book conference room and telecon if required. S/He coordinates with other secretaries to schedule a meeting between other unit head, external - schedule review or other calls for the superior with clients or external consultants, contacts counter parts from the external organizations, checks timelines and arranges stationary well before the meeting when required.
Calendar Management: The Secretary tracks calendar of the manager to ensure that his time is effectively utilized, accommodates adhoc meetings and change of schedules while managing superiors time and identifies and prioritizes the meetings to ensure that visitors time is also respected.
Travel planning: The Secretary plans for Unit head and DMs travels, plans for outstation travels including tracking of Visa expiry dates, interacts with travel desk to design the Itinerary for travel, arranges for hotel bookings and Travel Settlement, in case of onsite travel coordinates with the onsite SPOCs for the agenda to finalize the itinerary and books cab and accommodation for DC visits.
Unit Administration: The Secretary attends telephone calls, follows up on any action items, if required, updates the Key contact details, maintains all reports, scorecards and other important documents, owns the various Unit group mailing lists and ensures that they are current, coordinates with the Purchase and finance teams to process PO and arrange the payment, organizes the guest passes for the visitors, updates the welcome board, ensures accommodation for visitors in ECC while interacting ECC personnel, coordinates and organizes quarterly unit offsite while interacting with DC representatives, facilities team, transport team, catering team, external vendors for gifts for speakers from other units or external forums, coordinates RnR activities. To facilitate client travel, s/he creates invite letters to get the visa while taking inputs from presales team.
Knowledge, Skills required for the role:
Knowledge: Knowledge and experience of relevant software applications - Excel, Word, PowerPoint etc., knowledge of administrative and clerical procedures, proficient in spelling, punctuation, grammar and other English language skills, proven experience of producing correspondence
Skills: Excellent Verbal and written communication skills, flexibility, attention to detail, confidentiality, planning and organizing, time management, interpersonal skills, customer-service orientation, reliability, stress tolerance, Adaptability, Networking and required typing speed
...offices - every employee of C&S and their family of companies works to help feed local families, neighbors and communities. As a Warehouse Selector, you'll pick, gather &; organize product and prepare orders for delivery to local customers. Upbeat individuals interested...
Exempt Organizations Tax Manager - Denver, CO (Remote) Who: A tax professional with experience serving tax-exempt organizations and... ...client industries. Qualifications: Bachelors degree in Accounting; Masters preferred. Active CPA license required. 5+ years...
...The Senior Blow Mold Technician is responsible for in this role, you will be responsible for machine maintenance to include diagnosing... ...This role will be cross trained for both blow molding and injection molding. This position supports process improvement and...
Louis Vuitton in Edina, Minnesota is seeking a full-time Visual Merchandising Associate. This role involves ensuring the brand's visual merchandising standards are met, supporting business strategies, and enhancing client experiences. Candidates should have a minimum of...
...Remote Leadership Opportunity Work From Home | Flexible Schedule | Mentorship Provided Are you a motivated professional ready to leadwithout sacrificing flexibility or work-life balance? Were seeking driven individuals to join our growing remote team in a leadership...